Sadiq Public School

Bahawalpur, Pakistan

Rules of Business

Effective X/X/2019

Foreword

His Excellency, Sir Sadiq Muhammad Khan Abbassi V (Nawab of Bahawalpur State) laid the foundation stone of this sacred institution on March 4th, 1953 and allocated 450 acres of land situated at the main artery of the route once used by Sher Shah Suri and also financed the construction (supervised by the then Chief Minister Bahawalpur, Makhdoom Zada Hassan Mahmud) of the main building. Three boarding hostels, 12 staff residences, a swimming pool, hospital and several sports grounds were built.

His Highness The Ameer graciously named this institution Sadiq Public School and inaugurated it on  January 18th, 1954 to impart high-quality, English-medium, Public-School education to new generations of the Bahawalpur area and other regions.

Sadiq Public School began with 37 students (boys and girls) and seven teachers. Mr Khan Anwar Sikandar Khan was appointed as the first Principal. The first batch of students appeared for Senior Cambridge in 1957, for Matriculation in 1958, for Intermediate in 1966, and for A Level in 1994. In 1966, the facility of admission for girls was withdrawn, but after a gap of 40 years a separate Girls Section started on 6th May 2003 and in 2006 a girls’ hostel was commissioned. The Girls’ Section was donated by His Excellency, Khalifa bin Zayed Al Nahyan, the then ruler of Abu Dhabi / President of UAE was completed in 2008.

 

The Al-Makhtum Library was donated by His Excellency, Sheikh Makhtoum Bin Rashid Al-Makhtoum of Dubai in 1989.

Sadiq Public School currently has four academic blocks: Junior School, Prep and Senior Girls’ School, Prep Boys’ School, and Senior Boys’ School. There are seven boarding houses: Salahuddin House for Girls, Kamal Pasha East and West Houses for Junior School boys, Alamgir North and Alamgir South Houses for Prep boys, and Mehmood and Abbas Houses for Senior boys. There are currently more than 2500 students of whom about 600 are boarders. Sadiq Public School is the only school in Pakistan that offers boarding for both boys and girls.

Chapter 4

Rules of Business

Sadiq Public School

Preamble

The Rules of Business are enacted as “The Rules of Business 2019” and introduced at Chapter # 04 of Statutes, Rules & Regulations 2019.

The Rules of Business 2019 shall come into force forthwith (once approved by X-COM) and would remain applicable till any further revision OR any amendment(s) are made therein by X-COM.

The Rules of Business 2019 are introduced to super-wise the management and control of the School more efficiently and emphasizing in detail comprises upon three parts, Part – 1 (Charter of Responsibilities (Teaching & Administrative Staff), Part – I1 (Students’ Rules, Policies & Code of Conduct 2019) & Part – 111 (Miscellaneous) and printed in a separate booklet.

The Rules of Business 2019 are made hereto, where nothing is contrary to the Sacred Constitution of Islamic Republic of Pakistan, 1973 and it shall prevail upon other laws of land, unless and otherwise the context requires, following expressions shall have the meaning hereby respectively assigned to them.

The Rules of Business 2019 cannot be challenged before any Court of law unless there is any ambiguity which remained unattended by the framers or contrary to the Sacred Constitution of Islamic Republic of Pakistan, 1973.

PART 2:

CODE OF CONDUCT, PROCEDURES, AND REGULATIONS.

  1. Code of Conduct for Students, Parents, and School Employees

    1. 1 General

a.  All parties to all matters relating to Sadiq Public School, ie students, parents/representatives, teachers, administrators, must treat the School and each other with respect.

b.  Students’ personal information is confidential to the School, the student, and the students’ parents/representatives. Information relating to students will be held in a personal file which will be kept secure by the School. It is therefore inappropriate for third-parties to make representations to the School on behalf of students and their parents. 

c.  All documents submitted to the School by students or their parents/representatives must be authentic, i.e. not falsified or altered in any way.

d. Students and their parents/representatives are expected to be honest and courteous in all associations with the School and its staff.

e. Students and their parents/representatives must behave within the letter and the spirit of the laws of Pakistan.

f.  Students and their parents/representatives who have disputes/disagreements with the School are expected to address these disputes/disagreements in a private/confidential manner, i.e. not engage in public disputes with the School, for example, but not limited to, engaging broadcast media such as newspapers and television or social media such as internet-based public forums/groups.

g.  Students and their parents/representatives who are in breach of any aspect of this Code of Conduct are liable to have their Admission Agreement terminated.

  1. 2. Procedures for Admission, Attendance & Leave, Promotion, Assessment, and Discipline

a.  Admission

i.  Subject to such guidelines as may be given by the Board of Governors from time to time, all children, who, in the opinion of the Principal are likely to derive benefit from their stay at Sadiq Public School, shall be eligible for admission, subject to an appropriate vacancy.

ii.  Admission will be decided by the Principal.

iii.   The minimum age for admission is 3 years and 6 months and no child shall be admitted to any class unless he or she can pass an admission test, the standard for which is determined by the Principal. No student shall be admitted after the age of 18 years and no student over 11 years of age will be admitted to the Junior School.

iv.  No student will be permitted to remain at the School after attaining the age of 20 years.

v.  The evaluation for Admission shall normally be held in three parts:

a.  Written Examination (excluding K0-K2)

b. Interview (normally only those candidates who secure 50% or more in each subject shall be eligible for interview although the Principal may make exceptions)

c.  Medical Examinations are overseen by the Senior Medical Officer for boys and the Female Doctor for girls.

vi.  The written examination

a.  K3 - C1/S1 (Grade 1-8)   

English, Mathematics, Urdu

b.  S2 (Grade 09)

English, Mathematics, Urdu

c.  C2/C3 (Grade 09/10)                                       

English, Mathematics, Urdu, Physics, Chemistry, Biology or Computer Science

d.  Each examination is worth 25 marks and will last 30 minutes.

e.  The Urdu examination may be exempted for overseas applicants

i.  Admission examinations are administered and marked under the control of the Admissions Officer.

ii.  Admission shall be granted on merit based on the combined result of the written tests and the interview, subject to satisfactory medical test results and subject to space in boarding and classes.

iii.  Admission to H1/I1/I2/H2 (Grade 11-12)

Admission to I1,I2,H1, and H2 is based on external examination results, interview, and medical examination results.

a.  Admission to I1 and I2 requires

i.  Actual attendance during the S3 year: 70%

ii.  at least the following examination results.

b.  Admission to H1 and H2 requires at least the following examination results.

i.  Eight subjects, at least 3 As, at least a C grade in the subjects opted for in A Level, or

ii.  70% for Pre-Med/Pre-Eng as per IBCC equivalence policy and 60% aggregate for Commerce.

iii.  Actual attendance during the O Level year: 70%*

*(from August 2020 this changes to 80%)

vii  The interview will be conducted in English by the Principal, Vice-Principal, and the respective Head of School. The child’s parents must accompany their son or daughter to the interview. The interview is to assess a child’s and his/her parents’ suitability to become members of the Sadiq Public School community.

b.  The interview will include a written agreement/undertaking that Parents understand that they and their son/daughter will conform to Sadiq Public School’s Code of Conduct, that they have read and agree to the School Rules and will maintain a very high actual attendance in all subjects and engage actively in Sadiq Public School’s holistic curriculum by playing team sports regularly, being involved with clubs/activities, and community service.

 

ix.  Normally no student will be admitted into the final/outgoing classes i.e. S3, C3, I2 & H2, however, at the Principal’s discretion, cases of outstanding merit or unusual circumstances may be considered.

x.  The following age-limits apply:

xi.  Students admitted as boarders will remain as boarders for the School year and not become Day Pupils. In some circumstances, and at the Principal’s discretion, a boarder may live off-campus, but must maintain his/her status as a boarder and so will continue to be charged all boarding fees for the School year at which time the student may apply to become a Day Pupil.

xii.  Students whose parents are habitually resident outside Pakistan will only be considered for admission if a legal guardian who is habitually resident in Pakistan is appointed, with appropriate verified documentation submitted.

xiii.   Day Pupils will not be admitted unless they reside with at least one parent or legal guardian and remain residing with a parent / legal guardian throughout their enrolment.

Admission documents

SADIQ PUBLIC SCHOOL, BAHAWALPUR

 

 

 

Code of conduct

We undertake to:

  1. Maintain at least 80% actual monthly attendance.

  2. Engage with the whole curriculum including afternoon sports, clubs/societies, and community service.

  3. Accept that students walk from class to class carrying their school books/bags.

  4. Ensure the student is transported to school safely/legally (ie not riding or driving without a driver’s licence/permission from the Principal).

  5. If there are issues with lessons, students and parents will, in the first instance, discuss their concerns with the teacher and thereafter with the Headmaster/Headmistress.

  6. If parents/students have concerns about school, they will communicate directly with school and not engage in gossip, negative social media posts etc.

  7. Settle all school accounts promptly and according to the Accounts Policy.

  8. Behave respectfully with all members of the Sadiq Public School community.

 

​Signatures:

Student:                 _________________________________

 

Parents:                 _________________________________

 

                                _________________________________

b. Attendance & Leave

The School Year begins in April and ends in March.

Term 1 (Summer Term)      April-June

Term 2 (Winter Term)         September-December

Term 3 (Spring Term)          January-March

 

There is a very strong correlation between attendance and academic achievement. High attendance usually results in high academic achievement and low attendance usually results in poor academic achievement.

i.  General Leave Regulations

a.  Full (i.e. 100%) attendance in all lessons and on all school days is expected.

b.  It is understood that from time to time some students may not be able to attend school/lessons. Before or within 7 calendar days after the absence, parents must submit an application for the absence to be recorded as leave. Under normal circumstances, leave requests must be received within 3 days of the absence.

c.  The Headmaster/Headmistress may determine an absence to be approved leave:

  1. Absence due to a medical issue (illness, accident, other) will be approved if a parent’s application is accompanied by a medical report from a bona fide medical specialist (verified by the SMO).

  2. Leave due to the funeral of immediate family members, i.e. grandparents, parents, siblings will be approved.

  3. Leave due to the marriage of immediate family members, i.e. siblings will be approved for 2 days plus appropriate traveling time.

  4. Other emergency requiring an absence as decided by the Principal. 

  5. Leave will not normally be granted for ordinary events.

  6. Any absence that is not approved by the Headmaster, Headmistress, or Principal will be unapproved absence.

d.  required minimum actual attendance* for all classes is 75%**

e.  Low attendance, ie monthly actual school attendance or monthly actual class attendance (for any class) below 75%** (calculated and reported for a calendar month):

  1. A warning letter is sent to Parents,

  2. If a warning letter has already been issued, i.e. in the event of a second month of low attendance, another warning letter is issued.

  3. If two warning letters have been issued, i.e. in the instance of a third month of low attendance in a school year, the student will be withdrawn.

f.  Students with actual school attendance below 75%** from the beginning of the S1-S3 or C1-C3 class until the last day of their course will not be eligible for promotion to I1 or H1.

g.  Students with actual school attendance below 75%** from the beginning of the current school year until the end of the month before a school event will not be allowed to participate in that event.

h.  Absence without a parent’s knowledge and permission is a disciplinary matter.

i.  Unapproved leaves will result in a fine of Rs/-100 per day of absence.

j.  Seven consecutive days of uninformed leave may result in the student’s name being removed from the School roll. Readmission may be applied for.

k.  Days absent due to suspension for disciplinary reasons are considered approved leave, but are absence with respect to the actual attendance calculation.

*Actual attendance is the actual number of days (or lessons) attended as a percentage of the total possible days (or lessons) of attendance. Actual attendance can be calculated and reported class wise, or for a particular subject, or school-wise, ie for the whole school day, for example a student may have an actual attendance percentage for Urdu Language, or an actual attendance percentage for school and because not all subjects occur every day, these two actual attendance percentages will like be different for different subjects and different from actual school attendance. Leaves (approved or unapproved) are excluded from actual attendance.

**75% until July 31st 2020, from August 1st, 2020 this will change to 80%, and from September 1st, 2021 it will be 85%.

 

ii.  Boarders’ Leave Regulations

a.  No boarder shall leave the campus without his/her Housemaster’s/Housemistress’ written permission. A Leave Certificate is prepared in duplicate with one copy given to Security staff at the Gate and one held by the Boarding staff.

b.  Overnight Leave is available every 1st Saturday of a month (or if there are 2 or more consecutive holidays) if the student is collected by their parents/guardians or other pre-authorised (and verified) adult. Students must be back in the boarding house in time to attend Maghrib Prayer.

c.  School uniform must be worn by all boarders going on leave and when returning.

d.  Special leave may be granted by the Principal or Vice-Principal or respective Headmaster or Headmistress, Vice-Principal, or Principal.    

Promotion

i. Promotion will be decided on the basis of terminal results, ie

a.  1st Term exam mark           (20%)

b.  December exam mark        (20%)

c.  Annual exam mark             (60%)

ii.  A student who passes all subjects will be promoted to the next class.

iii.  Junior Section

a.  Students failing in 1-3 subjects will be promoted if:

i.  Mark in English is 40% or greater.

ii.  Mark in Mathematics is 40% or greater

iii.  All other subjects’ marks are 35% or greater.

iv.  Art, Arabic, and Computer Studies are not considered

b.  A student who is not promoted may repeat the class, subject to age limit.

c. A student who fails twice will be withdrawn.

iv.  Prep Section

a.  Students failing in 1-3 subjects will be promoted if:

i.  Mark in English is 40% or greater.

ii.  Mark in Mathematics is 40% or greater

iii.  All other subjects’ marks are 35% or greater.

iv.  Art, Arabic, and Computer Studies are not considered

b.  A student who is not promoted may repeat the class, subject to age limit.

c.  A student who fails twice will be withdrawn.

v.  Senior Section – C2,C3,S1,S2

a.  Students failing in 1-3 subjects will be promoted if:

i.  Mark in English is 40% or greater.

ii.  Mark in Mathematics is 40% or greater

iii.  All other subjects’ marks are 35% or greater.

iv.  Art, Arabic, and Computer Studies are not considered

b.  A student who is not promoted may repeat the class, subject to age limit.

c.  A student who fails twice will be withdrawn.

vi.  Senior Section – Promotion to Intermediate / I1 (Grade 11)

Results in Matriculation

a.  Actual attendance during the S3 year: 70%*

 

vii.  Senior Section - Promotion to AS Level / H1 (Grade 11)

Admission to H1 and H2 requires at least the following O Level examination results:

i.  Eight subjects, at least 3 As, at least a C grade in the subjects opted for in A Level, or

ii. 70% for Pre-Med/Pre-Eng as per IBCC equivalence policy and 60% aggregate for Commerce.

iii. Actual attendance during the C3 year: 70%*

iii.  Assessment

i.  During an academic year, the following assessments will be held:

a.  Monthly/periodic in-class tests.

b.  1st Term/June assessments.

c.  December/mock examination.

d.  Annual/promotion examination.

e.  External examinations

ii.  P.T. / Games will discontinue but Games will be optional during internal examinations. However, there will be no PT/Games during Board/University Examinations.

iii.  Question Papers

a.  Question papers will be set by subject teachers as per instructions from CoA&E after approval by the Principal.

b.  Question papers will be based on the course taught during the term in the case of Term Examination and for Annual/Promotion Examination from the syllabus covered during the year.

c.  Question papers will be set according to the respective Board’s/University pattern.

iv.  Submission of Question Papers

a.  CoA&E shall appoint Paper Setters from amongst the teachers of a class in rotation for each examination at least 15 days before the examination.

b.  Paper Setters will set the paper and hand it over to the COA&E, after getting it signed by the Head of the Department.

v. Conduct of Examination

a.  Students must be seated in the Examination room 15 minutes before the start of a paper and sit according to the seating plan issued by the CoA&E.

b.  Students will not bring books or papers with them to the Examination room.

c.  Students must bring their own writing material, calculator, geometry-box etc. with them. They are not permitted to borrow these from others during the examination.

d.  Students will not leave their seats to take blank answer sheets. They should raise their hand and request the invigilator saying "Paper, please."

e.  Students will be allowed to leave the room once they have spent ¾ (three-quarter) time in the examination, but not during the last 15 minutes of an examination

f. Any student found using unfair means will face disciplinary procedures.

g. Question papers are not to be taken out of the examination room.

vi.  Invigilation

a.Invigilators must not have reading material including mobile phones in the examination room.

b.  Invigilators must be actively moving around the examination room.

c.  Distribution of question papers and other examination stationery is done as directed by the CoA&E.

d.  Teachers must not invigilate examinations in which their son or daughter is participating.

e.  No unauthorised person including a member of the staff not on duty is permitted to enter an examination Hall/Room and should a person attempt to the Invigilator will report this as possible to the CoA&E.

f.  Invigilators must ensure that students taking examinations occupy their seats as per the seating plan.

g.  Invigilators must submit the examination papers to CoA&E immediately after the examination.

h.  Invigilators remain in the hall/room until the last student has left.

i. Answer sheets are not to be used as rough paper.

j.  Once an answer script is handed over to the invigilator (after completion of the paper) it must not be given back to the student for any reason.

vii.  Marking of examination scripts

a.  Heads of Department collect answer scripts from CoA&E.

b.  Scripts are panel-marked under the HoD’s guidance/supervision.

c.  Marking must be legible with question marks and total shown on the cover page.

viii.  Examination results

a.  Examination results are published promptly by the CoA&E.

b.  The School reserves the right not to admit a failing student to a public examination.

c.  Parents of failing students may apply for private admission to a public examination.

xi.  Academic malpractice

If any student is found giving/obtaining or having given/obtained unfair assistance whether by copying or in any other way in an examination or if he/she is found in possession of any device, note, or text of any kind which may be of any help in the examination he/she will be awarded zero in that paper and will be subject to disciplinary proceedings.

x.  Preparation of progress reports/result cards

a. Reports are completed as per instructions from CoA&E.

b.  Class Teachers’ remarks are objective and will detail what is required to improve.

c.  Housemasters’ remarks are written by the concerned Housemaster.

xi.  Remedial classes

a.  Remedial classes are prepared for students achieving less than 50% in examinations. Each remedial class will be 40 minutes, 6 days, Mon-Sat.

b.  Remedial classes are arranged, monitored, and taught by Heads of Departments and subject teachers.

c.  No fee is charged for Remedial classes.

xii.  External examinations

Admission to external admissions to H1, I2, and H2 will be based on academic results in public examinations, interview, and medical test.

a.  Admission to the O Level examination

b.  Admission to the Matriculation examination

c.  Admission to I1

i.  Pass in all Matric subjects.

ii.  Failing in one subject.

iii.  Minimum actual attendance percentage required: 75*

d.  Admission to I2

i.  Pass in all Matric subjects.

ii.  Failing in one subject.

iii.  Minimum actual attendance percentage required: 75%*

e.  Admission to H1

i.  Pass in all O Level subjects

ii.  Failing in one O Level subject, but securing at least 40% marks in that subject.

iii.  Minimum actual attendance percentage required: 75%*

f.  Admission to H2

i.  Pass in all O Level subjects

ii.  Failing in one subject but securing at least 40% marks in that subject.

iii.  Securing less than 40% marks in any of the failing Subjects but already secured "a" or "b" in AS level in the said subjects.

iv.  Minimum actual attendance percentage required: 75%*

*(from August 2020 this changes to 80%)

e.  Discipline

i.  Students are not permitted to:

a.  enter the staff residential area or the swimming pool area unsupervised. Day students may only visit boarding houses with the Housemaster’s / Housemistress’ permission.

b.  keep jewelry, valuables, cash beyond Rs500, mobile phones, personal music players, tablets, laptop computers, weapons, knives/daggers or any other harmful objects that can be used as weapons.

c. keep prescription or non-prescription medicines (boarders must keep medicines with the Superintendent/Matron to be administered as directed by the School Doctor),

d.  wear jewelry, bracelets, rings, lockets in the House/School or use hair gel/dye.

e.  use abusive or threatening language, gestures, or behavior, including physical aggression, e.g. physical fights/altercations.

f.  engage in bullying, including cyber-bullying in any way towards anyone, including but not limited to staff or their families, or students and their families, including creating or uploading negative, critical, knowingly false, or abusive material on the internet or social media.

g.  use any intoxicant/ smoking material, drugs, sheesha, vape, oxygen shots etc.

h.  lend or borrow money.

i.  involve themselves in political, parochial or sectarian activities.

j.  drive a car or motorcycle to School without the Principal’s written permission.

k.  transport other students without the Principal’s permission.

l.  leave School without the Principal’s or respective Headmaster’s/ Headmistress’ permission,

ii.  Boarders must not:

a.  keep electronic/electrical appliances, valuables, casual clothing, jewellery or cosmetics, non-uniform clothing (girls may bring 1-2 coloured dresses for events/parties). House staff may check boarders’ belongings from time to time.

b.  misuse televisions, i.e. only watch television programmes and independent media such as DVDs with the Housemistress’/Housemaster’s permission, and only on the days prescribed in the School orders or on weekends / Holidays,

iii.  Sanctions /Responses

Sanctions are consequences resulting from a student not conforming to school rules/regulations/procedures or breaching the code of conduct. Sanctions are imposed on the basis of a student’s misbehaviour and previous behaviour.

a)  Sanctions/responses may include any of the following (in no particular order or hierarchy)

i.  counselling & warning

ii.  Extra Drill/community service eg gardening, tidying school gardens/lawns/fields

iii.  monetary fine

iv.  Saturday  Extra Drill/community service ie Saturday morning (9:00AM-12 noon) eg tree-planting, gardening, tidying school gardens/lawns/fields

v.  confiscation (temporary)

vi.  repair or replacement of damaged School property

vii.  suspension with final warning

viii.  withdrawal

b)  As a guide (not binding, because circumstances and contexts vary), the following misdemeanours may result in (1) a warning letter being sent to parents and kept on a student’s permanent record, (2) community service eg gardening, tidying school gardens/lawns/fields, and/or (3) a minor fine:

i.  incorrect turn-out/uniform,

ii.  untidiness of a boarder’s bed/cupboard/area,

iii.  not obeying a reasonable request/instruction by a Prefect or House staff member,

iv.  not observing lights-out,

v.  leaving a boarding house late (or not at all) during a school day,

vi.  playing music-player in the School or Boarding House.

vii.  being out of bounds,

viii.  malingering or feigning/faking sickness/injury,

ix.  late or absent to or from extra drill,

x.  late or improperly dressed in Dining Hall or Prep room.

c).  As a guide (not binding, because circumstances and contexts vary), the following misdemeanours are likely to result in a warning letter being sent to parents and kept on a student’s permanent record, a significant fine, a Saturday morning community service eg gardening, tidying school gardens/lawns/fields, confiscation, or suspension:

i.  receiving any person without prior permission of the House staff,

ii.  overstaying vacations / breaks / leave,

iii.  disorderly behaviour,

iv.  poor performance in House inspection,

v.  keeping items that are not permitted

vi.  visiting another House without appropriate permission,

vii.  offering transport to other students.

d).  As a guide (not binding, because circumstances and contexts vary), the following misdemeanours are likely to result in a warning letter being sent to parents and kept on a student’s permanent record, a significant fine, a Saturday morning community service eg gardening, tidying school gardens/lawns/fields, replacement or repair of a damaged item by the offender or payment of its current market/replacement price:

i.  damaging or defacing any School property or the property of another person including but not limited to other students and School staff,

ii.  mis-using social media or websites in a threatening, abusive, humiliating, or knowingly false manner that brings the School into disrepute or significantly harms or slanders another person.

e).  As a guide (not binding, because circumstances and contexts vary), the following misdemeanours are likely to result in (1) a warning letter being sent to parents and kept on a student’s permanent record, (2) a significant fine, (3) a Saturday morning community service eg gardening, tidying school gardens/lawns/fields, and/or suspension or withdrawal from the School:

i.  repeated failure in House inspections,

ii.  engaging in academic dishonesty/malpractice, e.g. using unfair means in assessment,

iii.  theft,

iv.  involvement in immoral activities,

v.  bullying/physically aggressive behaviour (includes cyber-bullying), disorderly behaviour inside or outside the School Campus, such as physical assault or verbal abuse,     

vi.  threatening or disrespectful behaviour towards School staff including but not limited to teachers, management, support and security staff,

vii.  keeping any intoxicant, drugs, or tobacco products, weapons/fire-arms within the School Campus,

viii.gambling,

ix.  wilfully avoiding any assessment/examination,

x.  seven days continuous absence from School without approved leave,

xi.  repeated absence from P.T. classes or games,

xii.  disobedience of reasonable/lawful instructions issued by a School staff,

xiii.  engaging in political, parochial, or sectarian activities.

xiv.  failure to clear School fees/dues within seven days after the reopening of School,

xv.  leaving the School campus without appropriate permission,

xvi.  entering the residential area or the swimming pool without staff supervision

xvii.  wilful/deliberate damage to School property or the property of another person including but not limited to other students and School staff.

xviii.  keeping prohibited written or electronic media, visiting prohibited internet addresses/web pages,

xix.  keeping or driving a motor vehicle (including a motorbike) without the Principal’s permission,

xx.  submitting forged/falsified documents,

xxi.  repeated misbehaviour,

xxii.  breaking/violating any law of the Islamic Republic of Pakistan,

f). Note that no student who has been withdrawn will be readmitted

g).  As a guide (not binding, because circumstances and contexts vary), sanctions imposed on Appointment Holders, e.g. Prefects, will be treated as other students, i.e. no favours or special treatment given. Appointment Holders may be relieved of their appointment for:

i.  misuse of authority, including bullying (which includes cyber-bullying),

ii. negligence of duties,

iii.  actual attendance less than 80%

iv.  poor academic performance (failing in 2 subjects or more), or

v.  general misconduct.

h).  Boarding House Rules/Expectations

i.  Students wear School Uniform at breakfast and lunch on all working days and evening dress at Dinner on working days and at Breakfast and Lunch on Holidays.

ii.  Students will enter and leave the Dining Hall in an orderly manner.

iii.  No one will start eating until "Bismillah" has been said and leave his seat at the end of the meal until "Alhamdulillah" has been pronounced.

iv.  The Dining Hall is out of bounds except at meal times unless permission is given by Housemistresses/Housemasters.

v.  Boarders may watch television subject to Housemistresses/Housemasters’ direction.

vi.  Students will be allowed to watch only those programmes which are duly approved by Housemistress/Housemaster and without disturbing others.

vii.  Unofficial or private DVDs, films will not be shown unless approved by the Housemistress/Housemaster.

i)  Visitors / Guests

Parents may visit their sons/daughters only on Sundays/Holidays at following timings: Summer (April-September) 9:00A.M. to 6:00P.M., and Winter (October-March) 9:00 A.M. to 4:00 P.M.

j) Attendance/Leave/Punctuality

i.  Students are expected to attend every day of school including days in which there are no lessons for example Sports Fixture days, Founder’s Day, Meena Bazaar, etc.

ii.  Attendance is recorded every day, in every lesson and at every school activity.

iii.  Although teachers and coaches are available and willing to assist students to catch up, missed lessons and practices cannot be repeated.

iv.  Parents are required to inform the School in writing of student absences with appropriate documentary evidence such as air tickets, medical certificates etc. to verify the reason for a student’s absence.

v.  Late arrival to School (after the Gates are closed) is not permitted.

vi.  Students who do not return as per approved leave or who return late from vacations or holidays may be fined and students who repeat such behaviour may be withdrawn.

vii.  A Leave Certificate will be prepared in triplicate by Boarding House staff. One copy will be kept in the House, the second copy will be deposited with Security staff at the front gate and the third copy will be carried by the student and will be deposited at the gate when returning to school. No Boarder shall leave the School campus without the permission of his/her Housemaster/Housemistress.

viii.  Leave for two days plus travelling time will be granted by the Principal for the marriage of real brother or sister of the student or either parent.

ix.  Leave of any ordinary nature will not be granted on weekdays without the Principal’s approval.

x.  Leave may normally be given by the Boarding Housemaster on the 1st Friday of a month or if there are two or more consecutive holidays, may be granted only if they are collected by their parents or other authorised adults.

xi.  School Uniform must be worn by all boarders traveling on leave, ie from and returning to School.

xii.  Any other leave will only be granted by the Principal.

k)  Health issues               

i.  During School time Students must have written permission signed by Headmaster/Headmistress to attend the School Hospital.

ii.  Boarders must have written permission signed by the Housemistress/Housemaster/ House Superintendent/Matron to attend the Hospital.

iii.  Emergencies will be attended to by the Hospital at any time without written permission.

l)  Telephones

i.  Day Pupils are not permitted to bring mobile phones to School.

ii.  Boarders who bring a mobile phone to School must give it to their Housemaster/Housemistress.

iii.  On Sundays, Senior boy boarders may use a mobile phone, after breakfast and before Maghrib Prayers; at other times the mobile phone must be kept securely by the Housemaster/Housemistress.

iv.  Day Pupils and Boarders may make or receive telephone calls through the School Exchange. On weekends, Boarders can make calls at their convenience.

m)  Journey between home and school

i.  Parents must ensure safe and legal conveyance of their sons/daughters to and from school.

ii.  School uniform must be worn by students traveling to and from School and the School identification card must be carried and shown when entering and leaving School.

iii.  Day Pupils wanting to drive or ride a motor vehicle or motorbike must have the Principal’s written permission before doing so. Permission will not be given to students who do not have a driver’s licence or who have a poor behaviour record.

iv.  If required and if possible, Boarding House staff may arrange a boarder’s travel by rail/road/air at parents’ written request to the Principal in reasonable time.

v.  Parents sending students by air may request Housemasters/Housemistresses by email or fax at least 48 hours in advance if pick up is required. Air travel must be arranged so that students can arrive in Bahawalpur between 6:00AM-7:00PM (Summer) or 7:00AM-6:00PM (Winter).

vi.  Arrival after Maghrib requires the Headmistress’/Headmasters’ permission.

vii. Girl boarders traveling by air may carry a mobile phone to communicate with Parents or the Housemistress but the mobile phone must be given to the Housemistress on arrival at School.

vii.  Day Pupils may request transport to and from school on a School Bus by application to the OIC Transport.  Students may also travel to school by rickshaw (and be dropped at the school gate) or by private car which, if issued with a sticker, may drop the student at the allotted space on campus. Car stickers may be obtained from OIC Transport. Drivers must obey all instructions issued by School security staff and must drive slowly and carefully while in the school grounds.

n)  Accidents

The School will take all reasonable measures for students’ safety, however the School will not be responsible for any accidents and physical harm or injury caused by student or parent negligence.

o)  Educational Field Trips and Non-educational Excursions

An Educational Field Trip is any off-campus, school-organised event, the primary purpose of which is educational. An Excursion is any off-campus, school-organised event, the primary purpose of which is non-educational. In general, Educational Field Trips fulfil curriculum requirements and attendance/participation is considered compulsory, while attendance/participation is not considered compulsory for Excursions.

i.  Educational Field Trips and Excursions are proposed by school staff to Heads of Sections and approved by the Principal.

ii.  The rationale (reason) for trips is presented along with a timetable/schedule/itinerary and budget, proposed staffing/supervision, security/safety/healthcare arrangements and any other relevant details.

iii.  Written consent for Day Pupils is provided by their parents at least 48 hours before leaving the campus. Written consent for Boarders is given by their Housemaster/Housemistress.

iv.  Supervising staff of field trips and excursions maintain appropriate communication with the relevant Head of Section throughout the event.

p)  Turnout/uniform

Students must wear only the following clothing in the Boarding House or in School/at School events.

i.  School Uniform

ii.  PT/Games Dress

iii.  Evening Dress

a.  School Uniform (Prep & Senior School Students)

Winter

Boys

Grey trousers (Worsted Lawrencepur cloth)

White shirt, full sleeves

Sleeveless vest

School belt

School necktie

Gray sweater/pullover

School blazer (serge Lawrancepur cloth) with school monogram/pocket

Identification tag

Black Socks

Black Shoes with toe, Oxford style supplied by Servis Shoe Company (with black laces tied correctly)

Girls

White qameez: (closed collar & shoulder flaps (knee length)

White shalwar (painchaas 14 inches minimum)

School Scarf

School blazer (serge Lawrancepur cloth) with school badge

Gray Sweater/Pull over

Identification tag

White Socks

Black Shoes

Summer

Boys

Khaki trousers

White shirt half sleeves

Sleeveless vest

School belt

Identification tag

Black socks

Black shoes with toe, Oxford style supplied by Servis Shoe Company

Girls

White qameez (closed collar & shoulder flaps (knee length)

White shalwar (painchaas 14 inches minimum)

Blue sash (with School Monogram)

White V-sash

Identification tag

White socks

Black shoes

 

b.  PT/Games Dress

Winter

Boys

Track suit

White socks/House colour socks

White jogger/PT shoes

Girls

Tracksuit

White socks

Joggers

 

Summer

Boys

House colour shirt

Blue shorts

White socks

White Jogger/P.T. shoes

Girls

Blue trousers & House colour shirt

White socks

Joggers

 

c.  Evening Dress

Winter

Boys

White shalwar qameez

Black pumps.

Black waistcoat/School blazer

Grey sweater/pullover

Jinnah cap in Masjid.

Girls

Sky blue shalwar qameez

Royal blue shawl

Grey sweater/pullover

Black pumps/casual footwear

 

Summer

Boys

White shalwar qameez

Black pumps

Jinnah cap in Masjid.

Girls

Sky blue shalwar qameez

Royal blue dupatta

Black slip-ons/casual footwear

 

d.  School Uniform (Junior School Students)

Winter

Boys

Grey shorts (Worsted Lawrencepur cloth)

White shirt, full sleeves

School blazer (serge Lawrancepur cloth) with school monogram/pocket

Sleeveless vest

School belt

Gray sweater/pullover

Identification tag

Gray Socks

Black Shoes (with black laces tied correctly)

Girls

White full-sleeved A-line shirt with a pocket and baby collar

White shalwar

School Scarf

School blazer (serge Lawrancepur cloth) with school badge

Gray Sweater/Pull over

Identification tag

White Socks

Black Shoes

 

Summer

Boys

Khaki shorts

White shirt half sleeves

Sleeveless vest

School belt

Identification tag

Khaki socks

Black shoes (with black laces tied correctly)

Girls

White full-sleeved A-line shirt with a pocket and baby collar

White shalwar

Blue sash (with School Monogram)

White V-sash

Identification tag

White socks

Black shoes

PT/Games Dress

Winter

Boys

Track suit

White socks

White jogger/PT shoes

Girls

Tracksuit/White Shalwar Qameez with House T-Shirt

White socks

White joggers/PT shoes

 

Summer

Boys

House colour shirt

Blue shorts

White socks

White joggers/PT shoes

Girls

White Shalwar Qameez with House T-Shirt

White socks

White joggers/PT shoes

 

ii.  Evening Dress for boarders

Winter

Boys

White Shalwar Qameez

Black pumps/sandals.

Girls

White Shalwar Qameez

Black pumps/sandals.

 

Summer

Boys

White Shalwar Qameez

Grey pullover/sweater

Black pumps/sandals.

Girls

White Shalwar Qameez

Grey pullover/sweater

Black pumps/sandals.

q)  School bounds

Students must not be in the following areas:

i.  Outside the school campus boundary wall/fence during school time,

ii.  The swimming pool (without appropriate supervision)

iii.  School shops except at prescribed times

iv.  Staff residential area

v.  Boarding House Dining Hall except at meal times

vi.  Boarding House Kitchens

vii.  Staff Bungalows, quarters, driveways and roads connecting them

viii.  Rooftops

ix.  All main switch boards and fuse boxes

x.  Hospital wards unless with permission

xi.  Boys must not visit the Girls’ School campus or the Girls’ Boarding House without permission. Girls must not visit the Boys’ School campus or the Boys’ Boarding House without permission.

xii.  Other facilities such as the auditorium, library, IT Centre, squash courts etc. without permission.

r)  School Leaving and Character Certificates

i.  A student who leaves the School during the academic year will be issued a School Leaving Certificate only; no other Appreciation or Commendatory Certificate will be issued

ii.  All Appreciation, Commendatory or Merit Certificates are to be awarded to the students as and when decided/required by the School for specific events/achievements.

iii.  School Leaving Certificates or any other related Certificates will be issued to students of outgoing classes only after they have obtained clearance from the Accounts Office.

s)  Prefects

i.  Written applications will be invited from H1/I1 students, submitted to the respective Headmaster or Headmistress.

ii.  Applications will not be accepted from students who have actual attendance of less than 80% (on the last day of applications).

iii.  Teachers who are parents/relatives of students applying for prefect positions are excluded from Prefect selections.

iv.  It is absolutely not acceptable for people outside the appointment committee to encourage the appointment committee to appoint an applicant; such behaviour is likely to render an applicant ineligible

v.  Responsibilities 

a.  The principal role of Prefects is to be role models for other students.

b.  The secondary role is to assist in maintaining order during the School day and events.

c.  To see that the students return promptly to their respective classes after Morning Assembly and after each interval.

d.  To ensure students attend Morning P.T. and Drill if necessary.

e.  To carry out such other duties assigned to them by their Housemasters /Housemistresses,

f.  To remain in close touch with their Housemasters / Housemistresses and seek their guidance in all House matters and to keep them informed of general House issues, concerns, behaviour etc.,

g.  To help the House staff manage co-curricular and extra-curricular activities,

h.  To perform duties in boarding houses as per rules and Housemasters’/Housemistress’ instructions,

vi.  Code of Conduct: Prefects should

a.  demonstrate/model the expected behaviour of all other students

b.  be proactive in managing other students,

c.  correct mis-behaving students verbally and if a student repeatedly misbehaves refer the matter to a staff member.

vi.  Suspension/Removal

The Principal may suspend or cancel a Prefect’s, Head/Deputy Head Boy/Girl’s appointment if the student:

a. does not carry out duties/instructions given to them by the School Administration/ Housemaster / Housemistress,

b.  punishes a student after lights out,

c.  gives corporal punishment or uses abusive or demeaning language,

d.  facilitates another student to go out of School Campus.

e.  engages in inappropriate behaviour including, but not limited to, breaking school rules,

f.  does not maintain 80% monthly actual attendance.

1.3.Fees

a.Payment of School Fees/Dues

i.  The scale of fees shall be fixed from time to time by the Board of Governors.

ii.  At the time of admission, the School shall charge:

a.  Admission Fee

b.  Security deposit (Refundable)

c.  School Development Fund

iii.  Fee/Dues will be charged on a termly basis and Parents must clear all School fees/dues before the beginning of every academic term.

iv.  The School fees/dues shall be paid in full either through cash or as intimated by the Accounts Officer (in case of any change) through pay order/demand draft/online account (In case of online transfer, it is the depositor’s responsibility to submit a photo-copy of the online slip to the Accounts Officer clearly detailing the student’s name so it may be verified.)

v.  After admission and the payment of fees/dues, no refund is given.

vi.  The following miscellaneous expenses may be charged on account:

a.  Uniform and P.T//Sports kit, shoes/footwear, books/stationery,

b.  Medical treatment outside the School Hospital,

c.  Boarder’s Pocket Money and travel expenses,

d.  Payment sought through Vouchers duly signed by parents/guardians,

e.  B.I.S.E. Bahawalpur registration and examination fees and CAIE fees,

f.  Any other miscellaneous charges as determined by the Principal.

b.  Overdue Accounts

i.  An account that has not been settled in full by the due date (ie the day before the school term begins) is considered an Overdue Account.

ii.  Boarders’ accounts must be settled before the student is admitted to the boarding house.

iii.  Day pupils’ accounts must be settled before they come to school on the first day of term.

iv.  The Accounts Officer will distribute a list of all Overdue Accounts to all Boarding Housemasters/Housemistresses, Headmasters/Headmistresses, Vice-Principal, and the Principal, identifying siblings.

v.  An account that is 7 days overdue:

a.  a reminder letter is sent (by courier) to parents Overdue Accounts indicating the account has not been settled as per the Admission Agreement signed by all parents at the time of admission,

b.  an administration fee is charged, and

c.  overdue balances incur penalty of KIBOR + 3% on the overdue balance.

vi.  Accounts overdue by more than one month will result in the suspension of the School’s service to parents (ie the student may not come to school) and cancellation of any fee concessions.

vii.  At the Principal’s discretion, Parents may be allowed late payments, however post-dated cheques must be submitted. KIBOR + 3% will be charged on all unsettled balances. All accounts must be settled before the start of a school year.

viii.  While an account remains unsettled:

a.  all staff including Housemasters, Housemistresses, Headmasters, Headmistresses will refer all inquiries on all matters by Parents to the Principal,

b.  no disbursements will be charged to the account, eg exam fees,

c.  no further children of the Parent will be admitted to the School and applications will not be accepted,

d.  students and their Parents will not be allowed to participate in School events.

e.  students will not receive examination entries nor receive leaving certificates.

xi.  Accounts that remain overdue after one term will result in debt-recovery proceedings.

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